If any of you have any ideas for some good questions to pose that will help me brainstorm this thing it will help me SO MUCH. Also if any of you have anything to add to help define my role with any prior experience I would love any input there too.
Im wanting to try and cover all possible issues with the initial meeting to ease the process of structuring this thing out. This is the entire proposal. This is all I was given:
TO: Association of Young Entrepreneurs Four-Star Winner
RE: RFP Pre-Announcement
Congratulations on your company receiving 4-stars in the most recent AYE-Ratings. Because of your company's superior rating, we are offering you the chance to be awarded one of our upcoming projects on a sole-source basis. Five other software firms with similar ratings will receive this same pre-notice and will be bidding also.
Please review the attached six projects and indicate your preference (most preferred = 1, 2, 3,... through least preferred= 6). You may be able to influence the project you are awarded by offering a discount against the 100 kUSD per project for one or more projects. [ITEC370 Note: A 5% discount means you can get no better than a 95% on your overall team project grade, so beware.]
We will award the six projects first to minimize our overall cost after discounts, and then by your numerical preference.
Each project requires you to submit for our review and acceptance the following:
1. Project proposal
2. Requirements document
3. Design document
4. Test plan
5. UI prototype
6. Fully-populated relational database
7. User reports (approx. 6)
8. Test results
9. Source code
10. Test code
11. User documentation
12. Meeting minutes
13. Complete Time Log by team member
14. Weekly Progress Reports
15. Up to 3 formal project presentations to our company personnel
Payments for each project are not to exceed 100 kUSD. [ITEC370 Note: 100kUSD = 100% overall team project grade] We will make pro-rated progress payments based on your delivery, and our acceptance, of the listed work products. For all of the projects, time is of the essence. You may propose, in advance, reducing the scope on some items, but late delivery or schedule slippage is not acceptable.
We reserve the right to permanently reduce payments for any and all late deliverables in the scope. We also reserve the right to permanently reduce any or all deliverable payments by up to 40% based on our evaluation of the deliverable's quality and completeness. No payment whatsoever will be made for un-submitted deliverables.
1.1. Your complete company name
1.2. Employees who will be assigned to the project
1.3. Who will fill, for the first phase, the roles of
1.3.1. Project manager- contact with our business team
1.3.2. Analyst- contact with our domain experts
1.3.3. QA- checks, controls, releases work products
1.3.4. Technical Lead- your internal technical expert
1.4. 7x24 contact info for above roles
1.5. Statement of team norms for how you will
1.5.1. communicate internally
1.5.2. make decisions
1.5.3. obtain consensus
1.5.4. report effort and progress
1.6. Ranked project preferences for all projects (and any discounts on offer)
1.6.2. DOBRO Test Harness
1.6.4. Scratch-2U SCM
Carpe Aurum VC
And this is the actual project we won the bidding on:
We have a single-step production process through which all our products must run. Subcomponents arrive to be processed with some variation in interarrival time. The time it takes them in processing also varies.
For each order, a customer provides a best finish time plus a penalty for finishing late and a penalty for finishing early. Given Java.class files to generate order arrivals with their associated properties, we need you to deliver a simulation tool that can calculate our long-term average cost over a large number of simulations under different scheduling policies., e.g. First-Come-First-Served vs. Earliest Due Date First.
We have an operations research consultant that will recommend policies. Your deliverable needs to be able to run and store in a database the detailed results of a large number of repetitions for each combination of conditions and associated cost parameters and policy info. You will also need to report statistics of interest for the simulations. e.g. fraction of late deliveries.
We need a simple GUI that will allow our capacity planners to change the number of machines in your and their properties (speed) to investigate factory improvement proposals that are desperately needed.
Thanks so much guys! I value so many of your opinions and so much of your input. You guys have lived doing this, I'm really just starting out and trying to get a jump start.
This post has been edited by absynthe: 04 February 2009 - 08:57 PM